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Mutual of Omaha Careers

Sr Administrative Assistant - IS PMO Management

Apply now Job no: 494302
Work type: Full Time Regular
Location: Nebraska
Categories: Administrative/Support

This Sr. Administrative Assistant performs advanced administrative duties and assignments under general supervision and executes complex business functions as part of a team of administrative assistants that supports the entire I/S Senior Management Team of Officers and Directors.

Essential Job Functions:

  • Direct support to a subset of the I/S Senior Management Team of Directors and Officers.
  • Partner with the Officers and Directors to seek creative ways to assist with and extend their capacity.
  • Compose and distribute correspondence.
  • Creatively develop computer presentations and training materials. Compiles, enters, maintains and disseminates information into and/or out of databases.
  • Provide e-mail support to assure that urgent matters are addressed quickly.
  • Coordinate events that may include but are not limited to recognition events, division meetings, anniversary celebrations, etc.
  • Provide telephone support, fielding problems, answering questions, redirecting and/or delegating someone to calls.
  • Coordinate travel, conference calls, on-site and off-site meetings that often require catering.
  • Submit expense reports on behalf of the Officers and Directors.
  • Assist with advanced support of complex business functions/special programs/projects.
  • Maintain confidentiality involving sensitive or confidential information by exercising discretion.
  • Maintain office supplies inventory for the I/S Operation.
  • This position requires sitting over 66% of the time.
  • This position requires Visual Acuity at 20 inches (or less) over 66% of the time.

Minimum Qualifications:

  • Minimum of 3 years of experience as an Administrative Assistant supporting an Officer level (Vice President) in a corporate environment
  • Advanced personal computer operation with skills in various software applications including Outlook and the Microsoft Office suite
  • Composition and writing skills including grammar, spelling and punctuation
  • Excellent verbal communication skills with the ability to maintain confidentiality
  • Excellent organization skills, attention to detail with high degree of accuracy, and the ability to work independently and exercise judgement
  • Ability to work under pressure and meet deadlines

Preferred Qualifications:

  • Ability to learn and apply knowledge of the Company as well as the policies, procedures and practices of the I/S Operation

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at 1-800-780-0304. We are available Monday through Friday 7 am to 4:30 pm CST.

For all other inquiries, contact our HR Helpline at 1-800-365-1405, option 4.

Mutual of Omaha and its affiliates are an Equal Opportunity /Affirmative Action Employer, Minorities/Female/Disabled/Veteran

To All Recruitment Agencies: We do not accept unsolicited agency resumes and we are not responsible for any fees related to unsolicited resumes.

Advertised: Central Daylight Time
Applications close: Central Daylight Time

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